*********NOTE* - Due to changes in terminology, all references to Bills have been changed to Invoices, all references to Billings have been changed to Time Entries, and all references to Costs have been changed to Expenses in the Guide below. At some point, the Video above may also be updated. *************

Right now, you’re able to pass the cost of your Expenses back to your client. Any funds that your Firm puts toward the completion of a Matter should be reimbursed by your client, but what if that Expense included Tax, and you’d like to track that Tax? Introducing the Matter Expense Taxes Configuration option!

Below, we’ll discuss how to set up Taxes that can be tracked on your Matters and Invoices! But first, let’s get it activated.

Before these Matter Expense Taxes can be used on an Invoice, we have to first activate them in Configuration. If you know how to access your configuration, you’ll find this option toward the bottom, and if you’re not sure how to get to your Configuration, click here for a Guide on the Curo365 Configuration.

Next, we need to go to the Business Centers Entity on the left side of our screen, and then choose our Business Center.

Scroll down to the area where you set your Financial Accounts and find the Field for Expense Tax Accounts. Here, you can set an existing Account in which your Taxes can be Tracked, but in the event that you don’t see the Account you want or you’d like to create a new one, click here for a Guide on creating new Financial Accounts.

Next, click the Advance Settings Tab above your Fields and scroll down until your find the Field for Custom Matter Expense Tax Total Label Display. If you leave this blank, your Invoice PDF’s will say Matter Expense Taxes by default, but filling in data here will display on the Invoice PDF’s.

Lastly, we need to set that a Matter Expense Type can be Taxable. Head to the Matter Expense Types Entity on the left side of the screen, and for each Type that can be Taxed, do the following. First, select it.

Then find this Field for Taxable and toggle it to Yes.

From now on, when creating Matter Expenses of a Type that you have measured as Taxable, you’ll see a new field appear. Follow the steps below!

1 – Create a new Matter Expense.

2 – Set the Type of Expense to one that is Taxable

3 – Set the Amount and Payment Method of the Expense.

4 – Set the Tax Amount and the Tax Account. Note that the Tax WILL NOT AUTOMATICALLY CALCULATE. You’ll have to calculate and fill it in manually.

Note that, before these Expenses are Submitted, Invoiced AND the Invoice is Sent to the Client, these Matter Expense Taxes will not appear in the total on the Matter.

But once Invoiced, you’ll see them on an Invoice like this (including our Custom Text that we set up in the Business Center).

And you’ll finally see them in the Matter like this.

That’s it! Just one more way to recoup a little more of your Expense and track a little more of where your money goes!